How DocStudio’s AI Document Recognition Works

Manual entry of data from unstructured documents (paper-based, PDF format, images, etc.) into the company’s ERP, CRM, POS, WMS and other systems can be time-consuming and error-prone. Whether it’s invoices, purchase orders, delivery notes or any other documents, fast and accurate entry of the data is crucial for smooth processing. ‍

DocStudio’s AI recognition tool is designed to eliminate the challenges created by manual entry by automating the data extraction process and seamlessly integrating with company IT systems. This advanced feature boosts efficiency by reducing labour costs and human error, and allowing employees to focus on key operations.

DocStudio’s AI document recognition works in two ways: through the web interface or via API integration. The web interface is ideal for processing a smaller number of documents occasionally. In this case, users will benefit from standardized templates on the DocStudio platform, tailored to specific document types. These templates will be easily accessible in the templates menu.

For companies handling large volumes of documents—such as invoices, bills of lading, or shipping notes—API integration is the optimal solution. It enables bulk document uploads and automates data extraction, seamlessly transferring the information to ERP, CRM, POS, WMS, and other systems.

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Document Processing through Web Interface

For businesses that occasionally need to process documents, DocStudio’s web interface provides an easy and intuitive solution. Users can select predefined templates tailored for specific document types, such as invoices or purchase orders. After uploading a document in PDF or image format, the AI automatically extracts key data fields. The structured data is available for human moderation.

Processed documents are stored within DocStudio, allowing for easy search, filtering, and access. They can be downloaded in both PDF and XML formats, with the XML file convertible into various formats such as JSON, CSV, or EDI. This flexibility ensures seamless integration into the client’s systems. Document Processing through DocStudio’s web interface minimizes manual effort while ensuring high accuracy, making it ideal for smaller-scale document processing needs.

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API Integration for Bulk Uploads

For companies handling large volumes of documents, DocStudio’s API integration offers a powerful, scalable solution. The API allows businesses to automate document uploads and AI-driven data extraction at scale.

Extracted data is seamlessly transferred to ERP, CRM, POS, WMS, and other systems, eliminating manual input and significantly accelerating processing speed. This integration ensures that businesses can manage high document loads efficiently while maintaining accuracy and compliance with their internal workflows.

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Benefits of DocStudio’s AI Document Recognition

Boost Efficiency

Reduce processing time by up to 90% with automated data extraction, allowing employees to focus on core business operations.

Reduce Errors

Minimize human mistakes by automating data capture with AI trained for high accuracy and precision.

Seamless Integration

Documents can be downloaded in both PDF and XML formats, with the XML file convertible into formats like JSON, CSV, or EDI.

Flexible and Scalable

Process documents through our web interface for smaller amounts of documents or integrate via API for bulk document handling.

Data Accuracy, Security, and Compliance

At DocStudio, we understand the importance of data security and compliance. As we have processed more than 800,000,000 documents, we take our responsibility to protect our customers' data very seriously. That's why we have implemented industry-leading security and compliance standards to ensure that your documents are safe when you create, sign, send, and store them with us. These standards are defined in the US, Europe, and around the world, so you can trust that your data is being handled in a way that meets the highest standards of security and compliance.

We are certified to the rigorous international security standards for information security management systems (ISMS), ISO/IEC 27001:2013, and ISO/IEC 27018:2019. Additionally, our platform complies with HIPAA and GDPR regulations to protect your data. With these certifications and compliance measures in place, you can have peace of mind knowing your data is secure with us.